One of the aspects that most people usually overlook is how a meeting room can be among the most valuable assets of a company. Statistics show that most conferences rooms have a booking rate of less than 50% but still make good profits.

Improving that rate for your meeting room will simply result in higher profits for your business. There are many things that you can do in a bid to increase the booking rate. The secret lies in getting the meeting room design concept and standards right.

Meeting Room Design Standards & Guidelines

In most cases, depending on the size of the room, a meeting room should be able to comfortably accommodate a certain number of people. The recommended measurements of furniture and spacing to work as a guideline are given below.

Furniture spacing:

  • 36 inches to be the minimum bending space for lower cabinet use.
  • 30 inches minimum and 45 inches maximum to be the clearance between chairs.
  • 32 inches minimum space between the back of the chair and the table. (30 inches for keyboard use)
  • 56 inches to be the minimum distance between the display board and table.
  • 48 inches to be the minimum clearance between wall and table.
  • 24 inches clearance between wall and chair back for presenting.

Room and table sizes:

  • A table of 72 inches by 48 inches will seat four to six people in a room with a minimum measurement of 14 feet by 12 feet. 
  • A table of 84 inches by 48 inches will seat four to six people in a room with a minimum measurement of 15 feet by 12 feet.
  • A table of 96 inches by 48 inches will seat six to eight people in a room with minimum measurements of 16 feet by 12 feet.
  • A table of 120 inches by 48 inches will seat eight to ten people in a room with a minimum measurement of 18 feet by 12 feet.
  • A table of 144 inches by 48 inches will seat 10 to12 people in a room with a minimum measurement of 20 feet by 12 feet.
  • A table of 168 inches by 48 inches will seat 12 to 14 people in a room with a minimum measurement of 22 feet by 12 feet.
  • A table of 192 inches by 58 inches will seat 14 to 16 people in a room with a minimum measurement of 24 feet by 12 feet 10 inches.
  • A table of 240 inches by 58 inches will seat 18 to 20 people in a room with a minimum measurement of 28 feet by 12 feet 10 inches.
  • A table of 288 inches by 58 inches will seat 22 to 24 people in a room with a minimum measurement of 32 feet by 12 feet 10 inches.

The meeting room design guidelines given above are only the minimums. An experienced expert can offer guidance for different situations, with regards to these recommendations.


Meeting Room Design Tips That Attract Customers

Using the most modern meeting room design is not necessarily the only way to make it appear innovative. You can opt for classic, retro, small or large. Some conference room design tips to help you out are highlighted below.

Choose furniture and tools that are of high quality.

Quality furniture comes with a lot more than just good aesthetics. High-quality chairs, for example, will support the spine well and offer more comfort. You will also not have to deal with squeaks and creaks during meetings. Good equipment helps to create a workspace that is fully functional.

Whenever possible, offer more than the minimum required space

Consider having some extra space in the meeting room to make it easier for the attendees to move around. The extra space will also come in handy for areas where there are more interactions, such as around the whiteboard.

Avoid excessive decorations

You should aim at keeping the room simple to ensure that it is not distracting. This, however, does not mean compromising on the layout and design. You simply need to ensure that everyone will feel comfortable and can focus on their task as opposed to the surrounding.

Invest in good lighting

Adding lighting in a creative way will greatly improve the image of the conference room. Sufficient light in the room will also reduce eye strain and improve the concentration of attendees.

Opt for classy colours

Colours have the ability to affect mood and productivity. To ensure that the attendees can get the most out of their meeting, you should always opt for the most sophisticated and classy colours.

Add nature to the room

Adding some natural elements such as plants in meeting rooms is always a good idea. It will help to improve moods and comfort. Plants, in particular, also help to bring about a feeling of freshness in the room.

Add some novelty elements

As much as decorations should only be moderate, some novelty elements can be added to the meeting room to bring some inspiration.

Design Ideas for Your Space

The design of a meeting room determines its character. If you do not have the expertise and experience of designing, it would be a great idea to employ the services of an interior designer. Some innovative meeting room design ideas that you can get your interior designer to work with are given below.

Classic all black and white

Going classic with all white-and-black is another great design idea. According to research, white helps to increase creativity and creates a sense of spaciousness as well. All-white, however, can be too overwhelming. Using both white and black bring a good balance.

The modern conference room

To create a modern meeting room setting, you will have to invest in elegant conference chairs and a long table. The design is great for hosting a large number, providing equal access as all the attendees gathered around the table.

Relaxed conference room

Such provides for an atmosphere that is more relaxed, promoting creativity and collaboration. The conference table is set at a lower height surrounded by lounge chairs which offer comfort.

The studio

This is not so much of a traditional conference room, but can still be as effective. It is great for short meetings, maybe just for iterating ideas. The set up requires a standing height table and a wall space to pin or write ideas.

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